For whom

The LOT schools are primarily meant for graduate students. This means that the schools are open to PhD students affiliated with one of the LOT institutes or other research institutes in the world.

Research master students (RM) affiliated with one of the LOT institutes or the LOT partner institutes Leuven and Gent are welcome to participate. We regret that we cannot accommodate RM students affiliated with other research institutes or students in one-year MA programmes.

Classes in the general program are open to PhD students and to RM students with two semesters of RM training (=RM2 students).

The Research Discussion Groups (see below) are open for PhD students only.

Registration

Registration will close on June 8 (23.59 Dutch time).

You will find the registration form under ‘Registration’ in the Quick Navigation box.

See the course descriptions in the schedule for more information about the courses.

Please note: For changes regarding your registration, including your courses, please fill out another registration form! This is possible until June 8.

Research Discussion Groups (for PhD students exclusively)

PhD students can register for a Research Discussion Group (RDG) as well. The main focus of a RDG is on the participants’ current research projects. The goal is to provide them with feedback to enhance their research and to prepare the work for publication. A maximum of 12 PhD students will be accepted for each RDG.

The RDGs consist of presentations and discussions provided by the participants and regulated by the lecturer. Participants are asked to give a presentation on their own research: research ideas/questions, methodology, results (if obtained yet) and progress. Please note that it is not necessary that your research is in an advanced stage. You are very welcome to just discuss your research ideas/questions, ideas for experiments, specific problems et cetera.

Registering for a RDG requires participants to submit an abstract of their presentation: What will be the general subject of your presentation and which specific issues would you like to address? Try to be as specific as possible!

The lecturer will select the participants on the basis of their abstract. In addition to the quality of the abstract, the most important criterion will be whether the topic of the participants’ presentation corresponds to the research interests of the lecturer.

After registration has closed and you have been accepted into the RDG, the lecturer will contact you about your participation.

See the schedule for more information about the RDGs of the coming LOT school.

Costs

Admission is free (but see below for accommodation!) for those PhD students and research master students (RM) who are officially affiliated with one of the nine institutes that participate in LOT. Please check with your own institute first before signing up for the LOT school to verify whether your LOT school fees have been paid or not. PhD-students affiliated with a LOT-institute need to be registered as LOT-member on the LOTwebsite. So, when you are a PhD-student, please check whether your name appears in the list. If it does not, please register.

Non-LOT PhD students and postdoc researchers must pay a tuition fee of 200 euros for one week or 350 euros for two weeks (accommodation not included, see below). Non-LOT RM-students (except from RM students of the LOT partner institutes Leuven and Gent) cannot enroll in the school.

Participation fee LOT Summer school 2017 Leiden

1 week

2 weeks

PhD students affiliated with LOT

0

0

RM students affiliated with LOT

0

0

PhD students and RM students affiliated with the University of Gent and the University of Leuven

200

350

PhD students not affiliated with LOT

200

350

RM students not affiliated with LOT

RM students not affiliated with LOT
cannot enrol, except for RM students from the University of Leuven and Gent

Postdoc researchers

200

350

Lodging

For RM-students and PhDs affiliated with CLS (Nijmegen), DCI/DCU (Tilburg), Fryske Akademy (Leeuwarden) or CLCG (Groningen)* lodging is organised and free (4 nights: from Monday evening until Friday morning).

More information about the accommodation, see local info.

Participants from other LOT-institutes (who will not receive any reimbursement for their lodging) or external participants have to book their accommodation themselves. Some advice on lodging can be found on the local information page.

*Participants from these universities do not work within travelling distance of the LOT school (i.e. over one and a half hours travelling from the LOT institute that the student is affiliated with (train station to Leiden station).

Dinner

On Thursday of each of the two weeks there is a dinner for 20 euros including 1 drink. Please note that registering is only possible beforehand at the moment of your registration for the courses.

Payment

As soon as you register on the website, an e-mail will be sent with a link to the online payment system. After you have completed the payment procedure, you will again receive a confirmation per e-mail.

Travelling costs

PhD-student or a Postdoc
If you are working as a PhD-student or a Postdoc at one of the LOT institutes (not UGent and KULeuven), you can apply for reimbursement of your travelling costs with LOT. In order to do so, please fill in the expense sheet. Please read the instruction in Dutch or English carefully before filling in the form. Please make sure that you use only one currency. LOT will reimburse the travelling costs to the amount of five second-class return tickets per week, from the city where your institute is located (i.e. regardless of your residence) to the city where the LOT school is held, i.e. Utrecht. Please note that LOT does not reimburse the costs of local travelling within the city (bus, etc.).

If you only have E-tickets, you can just scan the form. Otherwise, make sure to include the original tickets with the form. Please keep copies of the tickets until the amount has been transferred to your bank account.

You can send the form to LOT, Trans 10, 3512 JK UTRECHT (or, if you only have E-tickets, to LOT_coordinator@uu.nl)

UiL OTS collaborators can put in a reimbursement request via the expense portal using their SOLIS ID (mentioning the WBS GW.000418.1.2)

RM-students LOT unfortunately cannot reimburse travelling costs to RM-students any longer.

Cancellation policy

If you need to cancel your registration (via lot@uu.nl), the following rules apply:

Participation can be cancelled free of charge up to 14 days before the start of your courses (cancellation deadlines are June 12, 2017 for week 1 and June 19, 2017 for week 2).

The implications of cancelling too late are the following:

  • PhD students and research master students that are affiliated with LOT: your local institute has paid a fee to LOT, so that you could attend two weeks (research master students) or four weeks (PhD candidates) of LOT schools. There will be no refund. In case of circumstances beyond your control, please contact the LOT secretary: lot@uu.nl.
  • PhD students and research master students that are not affiliated with LOT: only half of the admission fee and none of the accommodation costs will be refunded.

Certificate & Credits

See the LOT guidelines for assignment of ECTS to RM and PhD students for participation in LOT schools.

Certificates will be sent to you via email within 8 weeks after the school ends.

Further information

Please contact your local PhD or Research Master coordinator for further information.