Credit assignment to Research Master students and PhD candidates

Abbreviations: RM = Research Master, RM1 = First year Research Master = with less than 2 semesters of RM education; RM2 = Second year Research Master = with minimally 2 semesters of RM education; EC = credits according to the European Credit Transfer and Accumulation System.

Regular courses and RM1 courses

The LOT winter schools offer two types of courses: (A) courses specifically designed for first year RM students (RM1 courses), and (B) regular courses. The RM1 courses involve more homework and assignments. The regular courses are open for everyone except RM1 students. During their studies, RM students can earn 10 ects by participating in both types of courses, typically by doing a one-week winter school with RM1 courses and a two-week school with regular courses. LOT reimburses accommodation for at most three weeks. The rules are outlined below.

First year RM students participating in RM1 courses:

First year RM students can earn 5 EC by participating in 2 RM1 courses over the period of 1 week. LOT will send each student a certificate for each RM1 course that has been completed for 2.5 EC each. In order to earn this certificate, the student needs to:

(i) do the required preparations for the course,
(ii) participate in all five sessions of the course (10 hours),
(iii) do the homework assignments during that week (10 hours),
(iv) complete the final assignment after the course (i+iv=50 hours).

Assessment will be a simple pass/fail based on a set of assessment criteria as formulated explicitly by the teacher. There will be no make-up exams for students who fail the class. Such students will have to make up for missed credits by participating in another class in another LOT school. Registration for an RM1 class is on a first come, first serve basis.

Procedure: Teachers will receive the list of registered students when registration closes, approx. 4 weeks before the start of the winter school. Teachers will send a preparatory assignment to the students via e-mail. Students hand in this assignment on day 1 of the course. Students who do not hand in the assignment will not be admitted to the course, and will automatically fail to earn any credits. During the week, teachers provide the students with homework assignments, and discuss these in class. The course assistants keep track of students’ presence. On Friday, the teacher distributes the final assignment. The deadline for handing in the final assignment by the students is four weeks after the end of the class. Students send their final assignments directly to the teacher. Teachers then have two weeks to grade the final assignment. Teachers send their assessments to LOT. At most 8 weeks after the end of the class, the students who passed will receive their LOT certificate from the LOT office. The credits are to be signed off by the student’s home university towards the completion of the MA degree.

Winter school 2017: There are 6 RM1 courses, distributed over the 2 weeks of the LOT Winter school. RM1 students are free to choose 2 courses in 2 different weeks, but LOT reimburses travel/accommodation for 1 week only.

Second year RM students &PhD students participating in RM1 courses:

Most RM1 classes have a limited number of participants. RM1 students have priority for these courses, but RM2 students and PhD students can register as well. When they do, they will be automatically placed on a waiting list. When registration closes, LOT will inform them whether or not they can participate. RM2/PhD students who participate in an RM1 course follow the rules outlined above for the RM1 students in order to earn a 2.5 EC certificate.

Please note these restrictions: It is not possible to take an RM1 course as a regular course or to audit an RM1 course for no credits.

Second year RM students and PhD students participating in regular courses:

RM2 students (= those who have completed at least 2 semesters) can earn 5 ects by participating in the LOT school. In order to receive these 5 ects, the student must meet the following requirements:

1. The student attends 4 courses over a period of 2 weeks. Before the school starts, the student completes the readings for the courses. The student is present at all sessions; course assistants keep track of student’s presence. The student is also encouraged to attend the Schultink lecture. The student receives a LOT certificate of 0.75 EC for full attendance per class. Thus, attending 4 classes amounts to 3 EC.

2. Students earn 3 EC by taking 4 general classes at one of the LOT schools (do the required preparations for the classes, and participate in all five sessions). To top up this amount to 5 EC, students can write a paper that connects to one or more of the classes attended at the LOT school in question. Whether or not a student has the option to write a paper or is required to do so differ per university, so check with your local coordinator before the school. For those universities who require their students to write a paper, it should be noted that students can only choose a LOT affiliated teacher as their supervisor (not one of the international or other non-LOT teachers).

The student needs to contact the supervising teacher during the LOT school, who has to agree on the content and set-up of the paper. The paper has to have a minimum length of 10 pages. The deadline for submitting a paper is set at 4 weeks after the end of the LOT school. Papers must be sent directly to the supervising lecturer. The lecturer then has 2 weeks to assess the work, and informs the LOT office of the outcome (pass/fail). If the paper fails, there is no possibility for the student to revise and resubmit. If the paper passes, the LOT office sends a certificate for 2 EC to the student for writing the paper. It is the student’s responsibility to have the credits signed off by their home university.